Wedding Coordinating

cropped-logo1.jpg  One of my favorite parts of organizing is Wedding Coordinating! I love seeing so many different things come together for a wonderful event.

Wedding Coordinating steps:

1. Schedule a coordinator at least three weeks in advance.

The reason three weeks is the minimum for scheduling is because there needs to be adequate time frame to go over all the details between you and your coordinator. Make itineraries for the Family, Wedding Party, the Bride/Groom, and a more extensive version for the coordinator.

2. Have meeting with coordinator to go over there list of details.

By having a meeting with your coordinator early will make the entire process faster, and easier on you. Of course during your meeting you may not always get through all the details so it is important to have open line of communication between you and your coordinator, whether it be via email, phone, or even texting. Just one detail that the coordinator is waiting to hear from you could instantly begin to put your organizer behind schedule.

3. Work with coordinator to make a list of contacts and itineraries.

The list of contacts if very important for your coordinator, and this needs to be completed no later than one week before the wedding. Typically the organizer will call each of the contacts to ensure that they know when and where to be and let them know that from that point on, they are the point of contact for any questions or concerns.

The itineraries need to be complete and sent to the appropriate parties with enough time to get any questions or concerns taken care of before the day of the wedding, typically one week before. Itineraries are a very important part of making a wedding run smoothly, not only does your wedding party need to know where to be but all family members need to know when they are needed. One key part to itineraries, that people often forget, is address of all the locations, not only is this very helpful for friends or relatives that are from out of town and unfamiliar with the location.

4. Let myself worry about the rest.

The rest of the work is up to the coordinator, now is the time for the Bride, and mother of the Bride can sit back, relax, and enjoy the celebration.


Below are a few snap shots from weddings I have coordinated.

Photo’s Complimentary of Fern Photography of Great Falls, Montana.

Photo done by Fern Photography out of Great Falls Montana.

Luwe Wedding, 2014, Great Falls, Montana


Liggett Wedding 2014, Great Falls, Montana10608757_950392981654205_1881696767598100217_o


What is a Professional Organizer?


The number one question that I get asked is “What is a professional organizer?”

Professional Organizers are really a jack-of-all-trades, and what you need done may change professional organizer you hire. Each organizer has a main area of focus and specialty areas. I would like to give you a definition of a Professional Organizer, and the best definition I have is from NAPO.

“Professional organizers use tested principles and expertise to enhance the lives of clients. By designing custom organizing systems and teaching organizing skills, they help individuals and businesses take control of their surroundings, their time, their paper piles, their lives! An organizer’s services can range from designing an efficient closet to organizing a cross-country move. For homeowners, he or she might offer room-by-room space planning and reorganization, estate organization, improved management of paperwork and computer files, systems for managing personal finances and other records, and/or coaching in time-management and goal-setting. In business settings, an organizing pro can increase productivity and profitability with improvements in paper-filing and storage, electronic organizing, work-flow systems, employee time-management, space design, and more. Some professional organizers work with specific populations, such as those with Attention Deficit Disorder, the chronically disorganized, children, seniors or students.” (

I focus on several different areas such as: Wedding Coordinating, Commercial filing systems, full Residential organizing and much more. I often work with clients on a hands on basis during which the client and I work directly with on another, which is the most common and most efficient. I can also work on the main area based on consultation. Additionaly I provide consultations where the client completes the work based on a system I have put together to support their specific needs. Being a member of NAPO I have a large amount of knowledge at the tip of my fingers from other Professional Organizers in my area as well as great information for Certified Professional Organizers (CPO). If I do not have an immediate answer for a particular organizing project or question, I can generally use this resource to find the many different options.

I love organizing and am happy to help those who may not love it as much as myself.

Please Contact with any questions.

Thanks, Jillian Duffey

Professional Organizer